Leaderboards
Shooter Gifting
Signage
Management
charity SPORTING CLAYS management
Magnolia Sporting Clays saves you time by expertly handling all charity sporting clays tournament logistics, from planning to execution. This allows your organization to focus on what truly matters: building relationships and exceeding your fundraising goals.
“Atlanta Charity Clays made the decision to turn over all tournament management functions to Magnolia in 2017 after working with Magnolia on a smaller scale for several years. Their first year performance was so exceptional that we have signed a long term management agreement with them! It is great to work with their team and they have already been instrumental in planning what should be a record setting Atlanta Charity Clays in the future."
Scott Dickinson - Board Member, Atlanta Charity Clays
BUDGET & TIMELINE
Setting a budget and timeline is the critical first step in charity sporting clay tournament management because it lays the foundation for a successful event. Together, the budget and timeline provide a roadmap that allows organizers to make informed decisions, avoid last-minute stress, and focus on delivering a professional, profitable charity sporting clay tournament.
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Set a net fundraising goal
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Estimate expenses based on shooting venue
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Sponsorship level consultation
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Identify "Sponsorship Sales Team" members
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Reserve venue and date
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Create time-line with responsibly tasks list
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Identify volunteer needs and responsibilities
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Schedule sponsorship & logistics meetings
SPONSORSHIP TEAM
People and companies will sponsor your sporting clays tournament for one of two reasons:
1. They already have a relationship with your organization.
2. They are participating based on the relationship with who is asking them to sponsor.
Working together, we will create a sponsorship team, who will only focus on new sponsorship and team sales. Your Magnolia advisor will manage your sponsorship team with scheduled meetings and assist with all aspects of the charity sporting clays tournament sponsorship sales process.
This proven strategy will expand the normal reach of your organization and help you exceed your charity sporting clays tournament fundraising goals.
LOGISTICS
As the planning process begins, the Magnolia team will handle all back end tournament logistics so your team can concentrate on what is most important: sponsorship and team sales.
All tournament logistics data and real time registration updates are on a shared system so your organization will always be up to date.
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PDF brochure and signage design
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Website registration process consultation
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Scheduled walk-throughs with shooting venue
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Shooter names and logo acquisition
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Logistics meeting management
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Shooter gifting and award ordering
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Prize insurance needs
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Food & Beverage management
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Volunteer management plan
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Tournament Day Run of Show
TOURNAMENT DAY
The big day is here and all you have to do it show up! The Magnolia team will transport all tournament materials to the venue and have registration set up and ready when your team arrives.
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Volunteer Training and Management
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Registration Management
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Food & Beverage Management
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Fundraising Strategies Implemented
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Complete Run of Show of all tournament duties
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Pace of Play Management with shooting venue
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Shooting Venue Signage Set Up
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On Course Sponsor Activation Management
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Scoring Management
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Opening Announcements Agenda
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Awards Ceremony Agenda
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Venue Breakdown and Clean Up
